Plan to Correct

Our protocol will remain to notify parents immediately in the event of an injury. Communication will be made through Brightwheel, phone call, Face Time, or text message, depending on the situation and the urgency. The severity of the incident will be clearly communicated, and an injury report will be completed as appropriate. All incidents will continue to be thoroughly documented and maintained in the designated injury report file for record-keeping and review.

Regulation Description

340:110-3-293(b) - Parent reporting. Parents and personnel communicate daily and when additionally required, per OAC 340:110-3-280(d).

Plan to Correct

Following clarification received during the OHS visit on May 5, 2025, we learned that, in addition to maintaining appropriate staff-to-child ratios, group size limits must also be strictly observed. While we have consistently remained within the required ratios, we now understand the importance of also monitoring group sizes as a separate compliance factor. This misunderstanding regarding group size was addressed and corrected immediately during the visit. Moving forward, we are committed to remaining in compliance by closely monitoring both staff-to-child ratios and group sizes at all times.

Regulation Description

340:110-3-286(a) - Ratios. Ratios are the number of teaching personnel required to be physically present with a child or group of children, per Oklahoma Administrative Code (OAC) 340 Appendix GG - Ratios and Group Sizes. Only teaching personnel count in ratios, unless requirements specifically state otherwise. The program is required to maintain ratios at all times.

Plan to Correct

Injury reports will be submitted via email to Mrs. Blankenship for official documentation and record-keeping purposes.

Regulation Description

340:110-3-400(j)(1)(H) - a child or youth injury requiring emergency medical attention; and

Plan to Correct

We will maintain a complete and up-to-date file of all injury and poison exposure logs, retaining records for a minimum of one year. We are committed to closely monitoring and consistently improving our incident reporting and documentation processes to ensure accuracy and compliance.

Regulation Description

340:110-3-281.2(c)(8)(A) - Injury and poison exposure log. Incidents requiring an injury or poison exposure report are documented and maintained in one location for at least 12 months, to determine patterns. The log includes, at least the: