Plan to Correct

Notice to Comply - Transportation Procedures (Non-Admission) At no time was the vehicle out of the staff member's line of sight, and all children remained under direct supervision during the entire unloading process. 3 children age 5 - 9 years. Buckled and seated. *Immediate review of company transportation and supervision policies.

Regulation Description

340:110-3-287(h)(1) - Children are never left unattended in vehicles.

Plan to Correct

1. Unaware of child leaving classroom This has not happened in our facility. 2. In the event of this happening, our policy is to document the incident in memo form to be included in the child's file, inform the parent of the incident, and to meet one-on-one with the teacher/staffer to better understand the situation to assess what additional training and resources may be necessary to ensure this does not happen again.

Regulation Description

340:110-3-287(a) - Supervision. Supervision is the function of observing, overseeing, and guiding a child or group of children, including an awareness of, and responsibility for, the ongoing activity of each child, and being near enough to intervene when needed. The program is required to maintain supervision at all times.

Plan to Correct

1. This has not happened in our facility. 2. In the event of this happening, our policy is to document the incident in memo form to be included in the child's file, inform the parent of the incident, and to meet one-on-one with the teacher/staffer to better understand the situation to assess what additional training and resources may be necessary to ensure this does not happen again.

Regulation Description

340:110-3-288(c)(1)(A) - actions that could cause pain, such as shaking, hitting, striking with an object, spanking, swatting, thumping, pinching, popping, shoving, spatting, hair pulling, yanking, and slamming;

Plan to Correct

1. While it has never been our practice to place children in highchairs for reasons other than their appropriate use, we are removing all high chairs and replacing them with toddler tables and chairs. The tables and chairs will only be brought out and used during meal times. The tables and chairs will be put away (where - in their appropriate place) immediately following each feeding.

Regulation Description

340:110-3-288(c)(2)(A) - humiliating, rejecting, or neglecting a child;

Plan to Correct

1. Background checks are completed per the DHS requirements. The background check history of our facility is attached for each staff member. 2. We will make any adjustment required and/or recommended by DHS. We have had no returning former employee.

Regulation Description

340:110-3-282(c) - Criminal History. The program and required individuals complete the criminal history review process. The program receives the completed criminal history review results from OBI when required per (a) of this Section.

Plan to Correct

Teacher/Child Ratio: 1. Teacher/Child ratio is not and has never been an issue. 2. We will continue to ensure that the DHS policy and standard is followed as it relates to the teacher/child ratio. Attached is a sampling of our master attendance sheet(s) and individual class attendance sheet(s) used to ensure proper teacher/child ratio in each class. 1. We welcome and will follow any additional directives the Department may have to offer to better our facility.

Regulation Description

340:110-3-286(b) - Groups and group sizes. Groups are determined by the number of children cared for by one or more teaching personnel. There is only one group of children per classroom or other area, and the maximum group size is not exceeded, per OAC 340 Appendix GG – Ratios and Group Sizes, unless an exception applies, per (2) of this subsection.

Plan to Correct

1. The metal storage rack in question has been secured to the wall by anchors. 2. All shelving moving forward will be secured to the wall by anchors preventing any fall. 3. We will follow any additional recommendations and/or requirements from DHS.

Regulation Description

340:110-3-287(a) - Supervision. Supervision is the function of observing, overseeing, and guiding a child or group of children, including an awareness of, and responsibility for, the ongoing activity of each child, and being near enough to intervene when needed. The program is required to maintain supervision at all times.

Plan to Correct

1. Our Director and facility management is committed to 100% compliance with the policy and procedures required by the Department of Human Services. 2.Our Director and management staff meets with our teachers monthly. 3.Our Director is and will continue to be present at the facility a minimum of 50% of the facility operating hours or a minimum of 30 hours each week. 4. We will follow any additional recommendations and/or requirements from DHS.

Regulation Description

340:110-3-284.1(b)(2) - Position specific responsibilities. The director is:

Plan to Correct

1. We will install cameras with audio/video in every classroom with no staff notice of audio monitoring 2. We have initiated monthly staff meetings to begin in June to address the issues at hand and how to deal with different situations. 3. Management staff will do daily walk-through of each classroom to observe, correct, instruct, and encourage. 4. We will develop and implement a Daily Shift Form to be completed by each staff member as to concerns/incidents of the day. 5. We will follow any additional requirements of the Department.

Regulation Description

340:110-3-288(c) - Inappropriate discipline. Personnel are prohibited from using or threatening to use inappropriate discipline.

Plan to Correct

1. All personnel are follow procedure as it relates to injury with a child. That procedure is to take photos of the injury, text/call/notify the parent, and to complete the injury log, per DHS policy and procedure requirements. 2.Providing copy of injury log 3.Providing copies of txt msg/email conversations w/parent 4.In the future will provide memo/meeting notes from meetings with parents @ child injury. 5. Installing video to be able to play back any incident by August 1, 2024.

Regulation Description

340:110-3-287(a) - Supervision. Supervision is the function of observing, overseeing, and guiding a child or group of children, including an awareness of, and responsibility for, the ongoing activity of each child, and being near enough to intervene when needed. The program is required to maintain supervision at all times.

Plan to Correct

Notification of injuries 1.There have been no injuries due to teacher involvement to report to date. 2.In the evet of an injury, our policy is to take photos, text/call parent, and meet with parent upon arrival/pickup to discuss further. 3.We will follow any additional DHS recommendations and/or requirements to be in compliance.

Regulation Description

340:110-3-280(d)(3)(C) - known minor injuries;

Plan to Correct

1. Teacher/Child ratio is not and has never been an issue. We will continue to ensure that the DHS policy and standard is followed as it relates to the teacher/child ratio. Attached is a sampling of our master attendance sheet(s) and individual class attendance sheet(s) used to ensure proper teacher/child ratio in each class. 2.We welcome and will follow any additional directives the Department may have to offer to better our facility. Parent Access to All Area 3.We have and have always had an open-door policy. To ensure that all who enter are aware of our long-standing open-door policy, we have posted additional signage as a reminder at front exterior door and foyer.

Regulation Description

340:110-3-286(b) - Groups and group sizes. Groups are determined by the number of children cared for by one or more teaching personnel. There is only one group of children per classroom or other area, and the maximum group size is not exceeded, per OAC 340 Appendix GG – Ratios and Group Sizes, unless an exception applies, per (2) of this subsection.

Plan to Correct

1. All personnel are follow procedure as it relates to injury with a child. That procedure is to take photos of the injury, text/call/notify the parent, (fill in any additional procedures here), and to complete the injury log, per DHS policy and procedure requirements. 2. Providing copy of injury log 3. Providing copies of txt msg/email conversations w/parent 4. In the future will provide memo/meeting notes from meetings with parents @ child injury. 5. Installing video to be able to play back any incident (by what date will video be installed)

Regulation Description

340:110-3-281.2(c)(8)(A) - Injury and poison exposure log. Incidents requiring an injury or poison exposure report are documented and maintained in one location for at least 12 months, to determine patterns. The log includes, at least the:

Plan to Correct

1. Our facility records daily staff attendance by time cards. 2. The director is a salaried employee and therefore not required to keep time for pay, and we are aware of no DHS policy that requires so. 3. We will follow all DHS policy requirements and recommendations.

Regulation Description

340:110-3-281.2(c) - Available in facility. Items are available upon request.

Plan to Correct

1.The baby gate is there as a safety precaution for the children. it is opened in one motion. It has been in that location for twelve (12) years, through six (6) fire marshal visits, performed every two years, and countless DHS visits and has never been deemed an issue. if it is an issue now, we are happy to remove the gate. Please advise. 2.We are investigating companies to in install an intercom/door buzzer system that will allow us to monitor the door electronically and allow entrance with the push of a button. We will follow all DHS policy requirements and recommendations.

Regulation Description

340:110-3-300(q) - Exits, doors, windows, and screens. The requirements in (1) through (7) of this subsection are met.

Plan to Correct

1. We will install cameras with audio/video in every classroom with no staff notice of audio monitoring. 2. We have initiated monthly staff meetings to begin in June to address the issues at hand and how to deal with different situations. 3. Management Staff will do daily walk-through of each classroom to observe, correct, instruct, and encourage. 4. We will develop and implement a Daily End of Shift form to be completed by each staff member as to concerns/incidents of the day. 5. We will follow any additional requirements of the Department.

Regulation Description

340:110-3-288(c)(1)(A) - actions that could cause pain, such as shaking, hitting, striking with an object, spanking, swatting, thumping, pinching, popping, shoving, spatting, hair pulling, yanking, and slamming;

Plan to Correct

Teacher/Child Ratio 1. Teacher/Child ratio is not and has never been an issue. We will continue to ensure that the DHS policy and standard is followed as it relates to teacher/child ration. Attached is a sampling of our master attendance sheet(s) and individual class attendance sheets(s) used to ensure proper teacher/child ratio in each class. 2. We welcome and will follow any additional directives the Department may have to offer to better our facility.

Regulation Description

340:110-3-286(b) - Groups and group sizes. Groups are determined by the number of children cared for by one or more teaching personnel. There is only one group of children per classroom or other area, and the maximum group size is not exceeded, per OAC 340 Appendix GG – Ratios and Group Sizes, unless an exception applies, per (2) of this subsection.

Plan to Correct

Parent Access to All Areas 1. We have and have always had an open-door policy. To ensure that all who enter are aware of our long-standing open-door policy, we have posted additional signage as a reminder on both the front door and in the foyer.

Regulation Description

340:110-3-293(c) - Access. Parents of enrolled children are allowed reasonable access to facility areas used by children.

Plan to Correct

1. We will install cameras with audio/video in every classroom with no staff notice of audio monitoring 2. We have initiated monthly staff meetings to begin in June to address the issues at hand and how to deal with different situations. 3. Management staff will do daily walk-through of each classroom to observe, correct, instruct, and encourage. 4. We will develop and implement a Daily Shift Form to be completed by each staff member as to concerns/incidents of the day. 5. We will follow any additional requirements of the Department.

Regulation Description

340:110-3-288(c)(2)(C) - yelling at a child out of anger or using harsh or profane language;

Plan to Correct

1. While it has never been our practice to place children in highchairs for reasons other than their appropriate use, we are removing all high chairs and replacing them with toddler tables and chairs. The tables and chairs will only be brought out and used during meal times. The tables and chairs will be put away immediately following each feeding.

Regulation Description

340:110-3-288(c)(1)(F) - restraining or tying to restrict a child's movement by any means other than holding. Holding is used only as long as necessary for the child to regain self-control.