Plan to Correct

Completed staff meeting to emphasize the importance of diaper checks. Supervising staff will monitor daily.

Regulation Description

340:110-3-297 - Diapering and toileting

Plan to Correct

Typed for Director: As of 3/10/25 volunteers will not be used in the classroom counted in ratio until backgrounds are complete and a personnel form is sent to licensing. There was a board meeting on March 12, 2025 and all volunteers will be background checked so that they can volunteer in the classrooms and substitute if needed.

Regulation Description

340:110-3-282(a) - General. Background investigation requirements are met.

Plan to Correct

Typed for Director: Volunteers have not been used to count in ratio since 3/5/25. Volunteers will not be included in ratio without proper background investigations and personnel forms.

Regulation Description

340:110-3-286(a) - Ratios. Ratios are the number of teaching personnel required to be physically present with a child or group of children, per Oklahoma Administrative Code (OAC) 340 Appendix GG - Ratios and Group Sizes. Only teaching personnel count in ratios, unless requirements specifically state otherwise. The program is required to maintain ratios at all times.

Plan to Correct

Typed for Director: As of 4/4/25 volunteers have been added to the ProCare Staff Management so that attendance can be logged for volunteers. All volunteers will have added attendance records.

Regulation Description

340:110-3-284.2(c) - Teachers. The program employs individuals or utilizes volunteers who meet the position specific requirements listed in (1) through (3) of this subsection.

Plan to Correct

Typed for Director: As of 3/5/25 volunteers have not been used in the infant classroom. All volunteers used in the infant class will have safe sleep training before caring for infants. This criteria has been added to the new volunteer policy.

Regulation Description

340:110-3-284(d)(4) - Safe sleep. Prior to caring for infants, personnel obtain formal professional development in safe sleep practices.

Plan to Correct

Typed for Director: Program policy has been updated with a policy to include volunteer information and will be handed out and signed by parents to verify they understand the policy.

Regulation Description

340:110-3-278(f) - Volunteer policy. When the program uses volunteers, not filling another position, per OAC 340:110-3-284.1 through 340:110-3-284.4, volunteer policies: